Charter Assistant

Bellingham, WA

Full Time

Entry Level

Are You Our Next Logistics Rockstar?

Job Title: Charter Assistant

Location: 1416 Whitehorn Street, Ferndale, WA

Schedule: Monday – Friday, 09:00 AM - 5:30 PM

Compensation: $22–$25 per hour (Based on your awesome qualifications!)

About the Vibe

Are you the person who actually enjoys organizing the group trip? Do you have a "bubbly" personality that can brighten someone’s morning while simultaneously keeping ten spreadsheets in check?

At Bellair Charters / Airporter Shuttle, we don’t just move buses; we move people! We are looking for a high-energy, detail-obsessed Charter Assistant to join our Ferndale team. If you’re a professional "people person" who loves a fast-paced environment and a team-first culture, you’re going to fit right in.

What You’ll Be Doing

The "Details" Guru: You’ll be the one finalizing every tiny detail with our customers—from flight numbers and secret pickup spots to safety requirements. If it’s on the itinerary, you’ve got it covered!
Logistics Magic: Drafting quotes, finalizing contracts, and getting those invoices out the door with a smile.
The Scheduling Puzzle: You'll help manage our complex driver assignments. It's a balancing act that takes into account seniority, qualifications, customer preferences, and driver availability to ensure every trip is a success!
Client Connection: Being the friendly, enthusiastic voice of Bellair! You’ll chat with everyone from university directors to high-end corporate clients.

Why You’re Perfect for This

You’re a Multi-Tasking Pro: You can jump from an email to a phone call and back again without ever losing your place.
Your Energy is Contagious: You bring a positive, outgoing attitude to every interaction.
You’re "Obsessively" Organized: You take great notes and love a clean spreadsheet.
You’re Versatile: You can talk to anyone, anywhere, and make them feel like our #1 priority.
You’re a Team Player: You show up with a "can-do" spirit and support your office crew.

The Perks

Health, Dental, & Vision Insurance (We’ve got you covered!)
Paid Time Off (Work hard, play hard.)
Free Airporter Shuttle Tickets: Explore the PNW! Free tickets for you, your friends, and your family (specific annual amount).
A Great Work Environment: Join a team that values fairness, transparency, and high-fives.

Qualifications

Proficiency in Excel, Email, and office tech.
Experience in logistics or admin is a plus, but a great attitude and organization are key!
Must be able to work in our Ferndale, WA office.

Ready to Join the Team?

If you have a level head, a big heart, and the organizational skills to keep our fleet moving, we want to meet you!

Apply today and let’s get this show on the road!

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On a scale of 1-10 how much of a "perfectionist" are you when it comes to checking details like dates, times and addresses?*

When juggling multiple tasks - like quotes, emails, driver updates- what is your personal system for making sure nothing falls through the cracks?*

Do you enjoy solving puzzles or finding ways to make complex pieces fit together? Briefly describe a time you had to "make it work" when things did not go as planned*

How comfortable are you using Excel or spreadsheets to track information and keep things organized?*

We are looking for someone with a "bubbly" and outgoing personality. How do you keep your energy up and stay positive when dealing with a busy phone line or high pressure day?*

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Charter Assistant

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